How to insert Sharepoint Document ID in a document (Word, Excel...)?

David JAOUEN 0

Hi,

I enabled the Document ID in Sharepoint so each document have a unique ID.

I would like to insert this Document ID in documents (Word, Excel...) but I do not have access to this property of the document (it does not exist in File > Info > Properties).

How can I do this?

Also, I would like to do the same with the document version number.

Thanks for your answers,

David

Xyza Xue_MSFT 27,111 Reputation points Microsoft Vendor

2024-06-27T09:03:48.92+00:00

Thank you for your question.

We are currently looking into this issue and will give you an update as soon as possible.

Thank you for your understanding and support.

1 answer

Xyza Xue_MSFT 27,111 Reputation points Microsoft Vendor

2024-06-27T09:24:29.2966667+00:00
Hi @David JAOUEN ,

You can add the Document ID as a Footer to word document.

Please the following steps:

1.Sign in the Document library as an admin

Open the word document in app

3.Go to the Insert tab, click on Footer menu, and then select Blank option

Select the [Type here], click on Quick Parts menu, and then select Document Property and select Document ID Value.

5.Close Header and Footer and save it.

6.When you open the word document again, you will find that the Footer has been set successfully.

Version Number on Word document:

1.Activated the Library and Folder Based Retention Site Collection feature

2.Checked "Enable Labels" in the Information Management Policy Settings for the Document Content Type, and entered "Version:{Version}" into the Label format field

3.Opened the document in Word, and inserted a Quick Part (Document Property > Label)

If the answer is helpful, please click "Accept Answer" and kindly upvote it. If you have extra questions about this answer, please click "Comment".

Note: Please follow the steps in our documentation to enable e-mail notifications if you want to receive the related email notification for this thread.
Please sign in to rate this answer.
David JAOUEN 0 Reputation points

2024-06-27T09:59:22.1133333+00:00

Hi,

I tried the solution you propose to insert the Document ID, but I don't see "Document ID value" in the list of properties in Word. May be it is an hidden property?

For the Version, I did what you proposed but when I insert a label property in the document, "Version:{Version}" is added instead of the document version.

I found a "Version" property in the document (File > Info > Properties), but it is set to "none" and when I insert it in the doc, it simply adds "[Version]". I think this property is the one I should use instead of the label. Right?

Sorry, but my Word edition is in French in the capture.

Xyza Xue_MSFT 27,111 Reputation points Microsoft Vendor

2024-06-28T06:34:08.9433333+00:00

Hi,

1.Are you activate the Document ID site collection feature and Enable Document IDs in a site collection? Can you see Document ID in the Library view?

Once Document id is enabled and configured, it may take a while to see Document id column.

2.Your site is also French？Try replacing the "Version:{Version}" with the French equivalent word and symbol.

I know that the "Version" property in the document you said (File > Info > Properties), it shows the same version number as the labels in the method I mentioned, and they are essentially the same thing.

David JAOUEN 0 Reputation points

2024-06-28T08:05:34.51+00:00

Hi @Xyza Xue_MSFT

I received an email notification you posted a comment, but I don't see it in this thread :(

David JAOUEN 0 Reputation points

2024-06-28T08:07:06.58+00:00

I see it now !

David JAOUEN 0 Reputation points

2024-06-28T08:14:27.8233333+00:00

So, The Document ID feature is enabled and active. I see the Document ID in the library view and all documents have an ID. But still, I don't see the Document ID property under File > Info > Properties in Word and I cannot insert that property in a header/footer.

Xyza Xue_MSFT 27,111 Reputation points Microsoft Vendor

2024-06-28T08:19:08.7033333+00:00

Hi,

The Document ID property is added in the Quick Parts menu, not in the File > Info > Properties path.

Go to the Insert tab, click on Footer menu, and then select Blank option

Select the [Type here], click on Quick Parts menu, and then select Document Property and select Document ID Value.

David JAOUEN 0 Reputation points

2024-06-28T08:28:46.4933333+00:00

Yes, I know but I don't see the Document ID property neither in File>Info>Properties nor in QuickPart > Document Property.

No Document ID in QuickParts menu:

No Document ID in File > Info > Properties:

Xyza Xue_MSFT 27,111 Reputation points Microsoft Vendor

2024-06-28T08:35:24.45+00:00

Hi, That's really, really strange that it came up as expected during my testing. Due to the complexity of your situation, there are a number of things that could be causing this issue, and none of the regular checks are working for you, it's difficult for us to continue to resolve the issue quickly for you through the forums. For your better experience with efficient problem solving, we suggest you can create a new service request in M365 admin center as an admin, and more professional will help you.

(Microsoft 365 admin center ->> Support ->> Help & support)

David JAOUEN 0 Reputation points

2024-06-28T08:52:17.9+00:00

Ok, thanks for your help. I will open a service request.

Xyza Xue_MSFT 27,111 Reputation points Microsoft Vendor

2024-07-01T06:24:09.1833333+00:00

Looking forward to your good news.

Tyler Borchardt 6 Reputation points

2024-08-21T21:59:04.5433333+00:00

@David JAOUEN If you get a solution to this, please let me know so I can avoid opening a service request with Microsoft too. I'm having the same struggles with trying to inherit the version # and doc IDs into a template, but not having any luck. Followed the steps @Xyza Xue_MSFT posted, but didn't have luck in fixing my issue.

Jay 0 Reputation points

2025-01-14T22:35:20.67+00:00

The version number trick worked, after I figured out how to create a policy for the Document content type.
The document ID from "SharePoint Document ID service" just doesn't show in Quick Parts, so still unsolved.
Sign in to comment

Use comments to ask for clarification, additional information, or improvements to the question.