Actuals
Applies to: Project Operations for resource/non-stocked based scenarios, Lite deployment - deal to proforma invoicing
Actuals represent the reviewed and approved financial and schedule progress on a project. Actuals are created when time, expense, and material usage entries, journal entries, and invoices are approved.
Important
Actuals shouldn't be created or edited directly in the system. New actuals can be created using entry journals Creating actuals using entry journals and existing actuals can be edited using correction journals Correct actuals using correct entries. Microsoft Dynamics 365 Project Operations prevents deleting actuals from the system. This restriction preserves the financial integrity and any integration with other financial and accounting systems. Reversing, replacing, and editing actuals at various points in the business process lifecycle of your projects is supported using entry and correction journals.
Recording actuals based on project events
Project Operations records the financial transactions that occur during a project engagement lifecycle as actuals. The creation of actuals at various events in the lifecycle varies, depending on whether the project engagement uses the time and materials billing model or the fixed price billing model, and whether it's in the presales stage or it's an internal project.
The following articles explain the impact on the Actuals table at various events for different variations: