(MEX) Create and post invoices for a non-managed vendor

Applies To: Microsoft Dynamics AX 2012 R3, Microsoft Dynamics AX 2012 R2, Microsoft Dynamics AX 2012 Feature Pack, Microsoft Dynamics AX 2012

You can use the Journal voucher form to enter petty cash or minor expense transactions that are not posted directly to a vendor account, and then post an invoice for a non-managed vendor. To post invoice transactions for non-managed vendors, you must select the account type as Ledger, Project, or Bank. Petty cash or minor expense transactions that include Value Added Tax (VAT) should be declared in the purchase VAT book and in the Declaración Informativa de Operaciones con Terceros (DIOT) report. For more information, see (MEX) Generate the DIOT declaration report (DIOTDeclaration_MX).

For DIOT declaration purposes, you must specify additional information, such as the Registro Federal del Contribuyentes (RFC) number, Clave Única de Registro de Población (CURP) number, vendor name, and the operation type for these vendor invoice transactions. Before you create and post an invoice, you must set up a sales tax code, sales tax group, and item sales tax group for purchase transactions with non-managed vendors. For more information, see Setting up sales tax groups and item sales tax groups.

Use the following procedures to create and post invoices for a non-managed vendor.

Set up a sales tax code

Use the Sales tax codes form to specify additional vendor details for a non-managed vendor purchase transaction.

1. Click General ledger > Setup > Sales tax > Sales tax codes.

2. Press CTRL+N to create a new sales tax code. For more information, see Create various kinds of sales tax codes.

3. Click the General tab, and select the Additional information check box to indicate that purchases and journal transactions must include additional vendor tax details. You can use this information to generate a DIOT.

4. Close the form to save your changes.

Create and post a vendor invoice for a non-managed vendor

Use the Journal voucher form to create and post an invoice containing the tax registration IDs and other vendor details.

1. Click Accounts payable > Journals > Invoices > Invoice journal.

   –or–

   Click Accounts payable > Journals > Invoices > Invoice approval journal.

2. Press CTRL+N to create a new journal. For more information, see Create and validate journals and journal lines.

3. Click Lines to open the Journal voucher form. For more information, see Post invoices in an invoice journal.

4. On the Overview tab, in the Account type field, select the account type as Ledger, Project, or Bank.

5. In the Sales tax group field, select the sales tax group.

6. In the Item sales tax group field, select the item sales tax group.

7. Click the Additional information tab, and in the Type of operation field, select the type of service provided by the non-managed vendor.

   Note

   The fields on the Additional information tab are available only if you select Account type as Ledger, Bank, or Project and specify the Sales tax group and Item sales tax group.

8. In the Type of operation field, select the operation type as 03: professional services, 06: rent/lease, or 85: Others.

9. In the Type of vendor field, select the vendor type as 04: domestic vendor or 15: domestic/global vendor.

10. In the RFC number field, enter the 12-character RFC number of the vendor.

    Note

    The first three characters represent the company name, the next six characters represent the date of company registration (YYMMDD), and the last three characters are assigned randomly by the government.

11. In the CURP number field, enter the 18-character CURP number of the vendor.

    Note

    The first four characters represent the individual’s name, the next six characters represent the date of birth (YYMMDD), the next character represents the gender (M: Female or H: Male), the next two characters represent the state where the person resides, and the last five characters are assigned randomly by the tax authority.

12. In the Vendor name field, enter the name of the vendor.

13. Click Post > Post to post the vendor invoice for a non-managed vendor.

14. Close the forms to save your changes.

See also

Sales tax codes (form)

Journal voucher - Invoice journal (form)