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Get started using the SAP Vendor Invoice Management app

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The SAP Vendor Invoice Management app is part of the SAP Procurement solution for Microsoft Power Platform. It enables you to perform several functions in SAP more easily than with the SAP GUI. You can view a recent vendor invoice, approve a vendor invoice for payment, and create an invoice against an existing purchase order.

Screenshot of Microsoft's SAP Procurement purchase order app for Power Platform.

View a vendor invoice

You have three options for viewing a vendor invoice:

  • Select a recent vendor invoice.
  • Search for a vendor invoice based on vendor, document type, company code, and date range.
  • Enter a known vendor invoice number.

Select a vendor invoice

You can select a recently viewed vendor invoice from a drop-down list. Choose a vendor invoice to load onto the screen.

Search for vendor invoice

If you haven't interacted with the vendor invoice and don't know the exact number, you can search for it by selecting the funnel icon to open the vendor invoice search screen.

The vendor invoice search screen allows you to search by an individual field or a combination of these fields:

  • Vendor
  • Document type
  • Company code
  • Creation date range

Take these steps to perform a search:

  1. Enter your selection criteria.
  2. Select Search to display your results.
  3. Select the vendor invoice you want to display on the overview screen.

Enter a vendor invoice number

If you know the vendor invoice number of the material document you want to view, you can type it in the Search vendor invoice number field.

Create vendor invoice

  1. Select the Create button.

  2. Enter a purchase order number.

  3. Select the right-pointing arrow next to the purchase order number to view:

    • Vendor number and name
    • Purchase order items

  4. Adjust the Quantity received as needed.

  5. Select Save to post the vendor invoice.

Field mappings

The table provides an invoice screen to function module field mappings.

BAPI INCOMINGINVOICE CREATE1 mapping

Area Display Name Parameter Field Default
Header HEADERDATA INVOICE_IND
Header HEADERDATA DOC_TYPE
Header HEADERDATA DOC_DATE
Header HEADERDATA PSTNG_DATE
Header HEADERDATA COMP_CODE
Header HEADERDATA DIFF_INV
Header HEADERDATA CURRENCY
Header HEADERDATA GROSS_AMOUNT
Header HEADERDATA BLINE_DATE
Header HEADERDATA PYMT_METH
Header INVOICESTATUS RBSTAT "A"
Line Item GOODSMVT_ITEM PREQ_ITEM
Line (Default) REL_DATE GOODSMVT_ITEM REL_DATE utcNow() Date
Header (Default) Document Type GOODSMVT_CODE GM_CODE 01

See also