How to: Correct or Cancel Unpaid Sales Invoices
This topic applies to Microsoft Dynamics C5 2014 in Denmark.
You can correct or cancel a posted sales invoice. This is useful if you make a mistake or if the customer requests a change.
Important
After a posted sales invoice has been partially or fully paid, you cannot correct or cancel it from the posted sales invoice itself. Instead, you must manually create a sales credit memo to void the sale and reimburse the customer. For more information, see How to: Process Sales Returns or Cancellations.
In the Posted Sales Invoice window, you can choose the Correct button or the Cancel button to perform the actions that are described in the following table.
| Button | Description |
|---|---|
Correct |
The posted sales invoice is canceled. A new sales invoice with the same information is created. You can make the correction and then continue the sales process. The new sales invoice has a different number than the initial sales invoice. A corrective sales credit memo is automatically created and posted to void the initial posted sales invoice. On the initial posted sales invoice, the Canceled and Paid check boxes are selected. |
Cancel |
The posted sales invoice is canceled. A corrective sales credit memo is automatically created and posted to void the initial posted sales invoice. On the initial posted sales invoice, the Canceled and Paid check boxes are selected. |
When you correct or cancel a posted sales invoice, the corrective sales credit memo is applied to all general ledger and inventory ledger entries that were created when the initial sales invoice was posted. This reverses the posted sales invoice in your financial records and leaves the corrective posted sales credit memo for your audit trail.
To correct a posted sales invoice
On the Role Center, choose Posted Sales Invoices.
Select the posted sales invoice that you want to correct.
Note
If the Canceled check box is selected, then you cannot correct the posted sales invoice because it has already been corrected or canceled.
In the Posted Sales Invoice window, on the Home tab, in the Correct group, choose Correct.
A new sales invoice with the same information is created where you can make the correction. The Canceled field on the initial posted sales invoice is changed to Yes.
A sales credit memo is automatically created and posted to void the initial posted sales invoice.
On the Home tab, in the Invoice group, choose Show Corrective Credit Memo to view the posted sales credit memo that voids the initial posted sales invoice.
To cancel a posted sales invoice
On the Role Center, choose Posted Sales Invoices.
Select the posted sales invoice that you want to cancel.
Note
If the Cancelled check box is selected, then you cannot cancel the posted sales invoice because it has already been canceled or corrected.
In the Posted Sales Invoice window, on the Home tab, in the Correct group, choose Cancel.
A sales credit memo is automatically created and posted to void the initial posted sales invoice. The Canceled field on the initial posted sales invoice is changed to Yes.
On the Home tab, in the Invoice group, choose Show Corrective Credit Memo to view the posted sales credit memo that voids the initial posted sales invoice.
See Also
Tasks
How to: Process Sales Returns or Cancellations
How to: Invoice Sales
Other Resources
Working with Microsoft Dynamics NAV
Small Business Role Center
Managing a Small Business