Gen. Journal Line Table

Contains general journal lines that appear when you open a general journal in the General Ledger, Sales, Receivables, Purchases, Payables, and Fixed Assets application areas. To create lines in a journal, click the first empty line and fill in the fields.

In the program, there are three levels under the journal menu items: journal templates, journal batches and journal lines. This lets you use different journals that are suited to different tasks. You can have several journals of the same type; for example, every employee can have his or her own journal.

When you choose a journal, the program displays the most recently used journal batch name. If you want to use another journal batch name, choose the Batch Name field. The General Jnl. Batches window appears. Here you can choose from among the existing batch names or create new ones.

There are several standard general journal templates set up in menu items in the General Ledger, Sales & Receivables, Purchases & Payables, Fixed Assets and Jobs application areas. They cover the most common routines used in the program, and in all of these journal templates, you can post entries to G/L, customer, vendor and fixed asset accounts.

The General Ledger application area contains the General Journals menu item.

In the Sales & Receivables application area there are two journals: Sales Journals and Cash Receipt Journals. These are specially designed for creating sales invoices and registering payments from customers. (If you have access to sales documents such as invoices, you will normally use those facilities instead of sales journals.)

The Purchases & Payables application area contains two journals: Purchase Journals and Payment Journals. These contain the fields necessary for creating purchase invoices and registering payments to vendors. (If you have access to purchase documents such as invoices, you will normally use those facilities instead of purchase journals.)

The Fixed Assets application area contains several types of journals. The FA G/L Journal is a general journal, which is integrated to the general ledger. It is designed for posting fixed asset transactions such as acquisition and depreciation.

The Jobs application area contains two types of journals: Job Journal and Job G/L Journal. The Job G/L Journal is a general journal, which is integrated with the general ledger. It is designed for posting job transactions such as usage and expenses.

Each of these application areas also has a recurring general journal. This is a special window in which you can define a recurring frequency and other specifications and allocate amounts by using the Allocation table. When you use a recurring journal, you need to type entries in only once if you will post the same information afterward. Whenever you want to post the same information again, you only need to choose Post.

List of Fields in the Table

The following table lists the fields in this table.

See Also

Reference

General Journal