Configure Sharing Policy Properties

Applies to: Exchange Server 2010

Sharing policies allow you to control how users in your organization can share calendar and contact information with users outside the organization.

Looking for other management tasks related to sharing policies? Check out Managing Federated Sharing.

Prerequisites

• A federation trust has been created between your Exchange 2010 organization and Microsoft Federation Gateway, and the Federated Organization Identifier is configured. For more details, see Understanding Federation.
• Although you can create a sharing policy for any external domain, recipients from the specified domain can access your users' information only if they have a mailbox in an Exchange 2010 organization and their domain is federated.

What Do You Want to Do?

• Use the EMC to configure sharing policy properties
• Use the Shell to configure sharing policy properties

Use the EMC to configure sharing policy properties

You need to be assigned permissions before you can perform this procedure. To see what permissions you need, see the "Sharing policies" entry in the Mailbox Permissions topic.

1. In the console tree, navigate to Organization Configuration > Mailbox.
2. In the result pane, click the Sharing Policies tab, and then click the sharing policy you want to view or configure.
3. In the action pane, under the sharing policy name, click Properties.
4. Use the General tab to view or modify the following sharing policy information.
   • Name   This unlabeled box lists the name of the sharing policy. You can modify this field.
   • Add   Click this button to open the Add Action to Sharing Policy Domain dialog box. Use this dialog box to specify the domains and actions that this sharing policy applies to. Complete the following fields:
     Specify a domain of an external Exchange organization, or "*" for any domain   Use this box to type the fully qualified domain name (FQDN) of an external Exchange organization, for example MyPartnersDomain.com.
     Specify the action(s) that apply to the entered federated domain   Use this list to select the level of sharing you want to enforce.
   • Edit   Select a domain, and then click this button to edit the domain name or action.
   •    Select a domain, and then click this button to remove the domain from the sharing policy.
   • Enable sharing policy   Select this check box to enable the sharing of calendar and contact information with recipients in the external domains that you specified in the policy.
5. Use the Mailboxes tab to add or remove the mailboxes in your organization that this sharing policy applies to.

   • Add   Click this button to select the mailboxes to which you want to apply this sharing policy.

     Note

     You can also apply the sharing policy to mailboxes by using the Mailbox Settings tab in the mailbox's property page.

   •    Select mailboxes from the list, and then click this button to remove the sharing policy from the specified mailboxes.

Use the Shell to configure sharing policy properties

You need to be assigned permissions before you can perform this procedure. To see what permissions you need, see the "Sharing policies" entry in the Mailbox Permissions topic.

This example modifies a sharing policy named Contoso for the contoso.com domain, which is a domain outside of your organization. This policy allows users in the Contoso domain to see your users' availability (free/busy) information.

Set-SharingPolicy -Identity Contoso -Domains 'contoso.com: CalendarSharingFreeBusySimple, Contacts'

This example adds a second domain to the sharing policy named SharingPolicy01. When you are adding a domain to an existing policy, you must include any previously included domains.

Set-SharingPolicy -Identity SharingPolicy01 -Domains 'contoso.com: CalendarSharingFreeBusySimple','atlanta.contoso.com: CalendarSharingFreeBusyReviewer', 'beijing.contoso.com: CalendarSharingFreeBusyReviewer'

For More Information

Understanding Federation

Understanding Federated Sharing