Configure Organizational Settings for MailTips

Applies to: Exchange Server 2010

MailTips are informative messages displayed to users while they compose a message. Microsoft Exchange Server 2010 analyzes the message, including the list of recipients to which it's addressed. If a potential problem is detected, MailTips notify users prior to sending the message. With the help of the information provided by MailTips, senders can adjust the message they are composing to avoid undesirable situations or non-delivery reports (NDRs). To learn more about MailTips, see Understanding MailTips.

You can configure various settings that define how you use MailTips in your organization.

Looking for other management tasks related to MailTips? Check out Managing MailTips.

What Do You Want to Do?

• Use the Shell to enable or disable MailTips
• Use the Shell to configure the large audience size for your organization
• Use the Shell to enable or disable the External Recipients MailTip
• Use the Shell to enable or disable MailTips that rely on mailbox data
• Use the Shell to enable or disable MailTips that rely on Group Metrics data

Use the Shell to enable or disable MailTips

You need to be assigned permissions before you can perform this procedure. To see what permissions you need, see the "MailTips" entry in the Transport Permissions topic.

You use the Set-OrganizationConfig cmdlet to enable or disable MailTips in your organization. MailTips are enabled by default, when you install a new Exchange 2010 organization. This example shows how to enable MailTips in your organization.

Set-OrganizationConfig -MailTipsAllTipsEnabled $true

For detailed syntax and parameter information, see Set-OrganizationConfig.

Use the Shell to configure the large audience size for your organization

You need to be assigned permissions before you can perform this procedure. To see what permissions you need, see the "MailTips" entry in the Transport Permissions topic.

You use the Set-OrganizationConfig cmdlet to configure the large audience size for your organization. When senders address messages to more recipients than the size you configure, they are shown the Large Audience MailTip. The large audience size is set to 25 by default. This example configures the large audience size to 50 in your organization.

Set-OrganizationConfig -MailTipsLargeAudienceThreshold 50

For detailed syntax and parameter information, see Set-OrganizationConfig.

Use the Shell to enable or disable the External Recipients MailTip

You need to be assigned permissions before you can perform this procedure. To see what permissions you need, see the "MailTips" entry in the Transport Permissions topic.

When enabled, senders are notified that the message will leave your organization if they add an external recipient or a distribution group that contains external recipients. By default, the External Recipients MailTip is disabled.

Depending on the communications profile of your organization, you may want to enable or disable the External Recipients MailTip. For example, travel agencies may choose to disable the External Recipients MailTip because most of their communication is with people outside their organization. In contrast, law firms may want to enable this to ensure that the senders are aware when information is being shared outside the firm.

You use the Set-OrganizationConfig cmdlet to enable or disable the External Recipients MailTip in your organization. This example enables the External Recipients MailTip.

Set-OrganizationConfig -MailTipsExternalRecipientsTipsEnabled $true

For detailed syntax and parameter information, see Set-OrganizationConfig.

Use the Shell to enable or disable MailTips that rely on mailbox data

You need to be assigned permissions before you can perform this procedure. To see what permissions you need, see the "MailTips" entry in the Transport Permissions topic.

You use the Set-OrganizationConfig cmdlet to enable or disable MailTips that rely on mailbox data. The Recipient Out of Office and Mailbox Full MailTips rely on the mailbox data. The Client Access server evaluates these MailTips by querying the Mailbox server using RPC. By default, these MailTips are enabled. This example enables MailTips that rely on mailbox data.

Set-OrganizationConfig -MailTipsMailboxSourcedTipsEnabled $true

For detailed syntax and parameter information, see Set-OrganizationConfig.

Use the Shell to enable or disable MailTips that rely on Group Metrics data

You need to be assigned permissions before you can perform this procedure. To see what permissions you need, see the "MailTips" entry in the Transport Permissions topic.

You use the Set-OrganizationConfig cmdlet to enable or disable MailTips that rely on Group Metrics data. By default, these MailTips are enabled. Group Metrics data consists of the membership count and external members count for all distribution groups and dynamic distribution groups in your organization. MailTips like Large Audience and External Recipients rely on this data. This example enables MailTips that rely on Group Metrics data in your organization.

Set-OrganizationConfig -MailTipsGroupMetricsEnabled $true

For detailed syntax and parameter information, see Set-OrganizationConfig.