Search for records to add to a hold

Applies To: Office SharePoint Server 2007

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Topic Last Modified: 2016-11-14

Use search to find records to add to a hold when you want to add multiple records to a hold at one time.

Important

Membership in the Owners group, or equivalent, is the minimum required to complete this procedure.

To search for records to add to a hold

Use this procedure to search for records to add to a hold.

Search for records to add to a hold

On a Records Center site, on the Quick Launch, click Holds to open the Holds list.
In the Holds list, point to the name of the hold to which you want to add records, click the arrow that appears, and then click View Item.
In the Hold Status section, click Search for items to add to this hold.
In the Search for items to hold box, type the keywords that you want to use to help you find relevant records, and then click the Search icon. In addition to a full-text search, you can also search on specific properties. For more information about searching on property values, see Tips for using properties (https://go.microsoft.com/fwlink/?LinkId=116573&clcid=0x409).
To add the search results to the hold, click Hold. All the records that match the search query will be added to the specified hold. You will receive an email after this process is complete, generally within 24 hours.
Click OK.