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Send Email

 

Updated: May 13, 2016

Applies To: System Center 2012 SP1 - Orchestrator, System Center 2012 - Orchestrator, System Center 2012 R2 Orchestrator

The Send Email activity sends an email message using the standard SMTP protocol or an Exchange server. You can use this activity to notify an administrator of problems that have occurred with a system.

Important

If you put more than 1 MB of text directly into the message body, the activity can fail during initialization. To avoid this issue, enter no more than 1 MB of text directly into the message body or save the text to a file, and provide the file name as the message you want to send.

Configuring the Send Email Activity

Before you configure the Send Email activity, you will need to determine the following:

  • Your SMTP server information

  • The recipient who will receive the email message.

  • The email message you want to send.

Use the following information to configure the Send Email activity.

Details

Settings Configuration Instructions
Subject Type the subject of the email.
Recipients The list displays the email addresses that the email will be sent to. To add a recipient, click Add to open the Recipients Properties dialog box, specify the Email address and from the Recipient type box, select To, Cc, or Bcc, and then click OK.

To remove a recipient, select the recipient in the Recipients and click Remove. To edit a recipient, double-click the recipient in the Recipients box.
Message Select how you want the message to be entered for this email:

 Text: Type the message body. To use HTML formatting, you will need to select HTML as the Format on the Advanced tab.

 File: Type the name of the file that contains the message body. To browse for the file name, click the ellipsis (...) button next to the Message box.
Attachments The list displays the attachments that will be sent with the email. To add an attachment, click Add to open the Attachment Properties dialog box, specify the path of the attachment or click the ellipsis (...) button next to the File box, and then click OK.

To remove an attachment, select the attachment in the Attachments box, and click Remove. To edit an attachment, double-click the attachment in the Attachments box.
Task fails if an attachment is missing Select this box to cause the Send Email activity to fail if any of the attachments cannot be found when the email is being sent.

Advanced

Settings Configuration Instructions
Priority Select the priority of the email from the drop-down list. You can select Normal, Low, or High.
Format Select the format that will be used for the message body. You can select Rich Text, ASCII, or HTML. Note: Some SPAM filters may not allow Rich Text or HTML email.
User Id If your SMTP server requires authentication, you will need to type the user ID that will be used to send the email.
Password The password that is associated with the User ID.
Domain The domain associated with the User ID.

Connect

Settings Configuration Instructions
Email address Type the email address that will be inserted into the From: field of the email.
Computer Type the name of the SMTP server. You can also use the ellipsis (...) button to browse for the server.
Port Select to change the port that will be used to connect to the SMTP server. The default port is 25.
Enable SSL Select to indicate that the SMTP connection requires SSL.

Published Data

The following table lists the published data items.

Item Description
Subject of the email The subject of the email that was sent.
The email message Recipient The address of the recipient of the email.
Body of the email message The body of the email.
Name and path of the attached file The full path of the file that was attached.
Email account The SMTP account that was used to send the email.
Outgoing mail server (SMTP) The name of the SMTP server used to send the email.
Outgoing mail server port number The port used to communicate with the SMTP server.
Outgoing mail server SSL enabled Indicates whether the mail server has SSL enabled.