Depreciation
The three transaction types that you can use to post depreciation are Depreciation, Depreciation adjustment, and Extraordinary depreciation.
Depreciation - A periodic transaction type that reduces the value of a fixed asset. In some jurisdictions, a company can take the reduction in value as a tax deduction for the period.
Depreciation adjustment - Use this transaction type for corrections to, or for the adjustment of, depreciation that's already posted.
Extraordinary depreciation - Use this transaction type for concurrent depreciation of assets. Though extraordinary depreciation functions the same as basic depreciation, it works independently from basic depreciation. Therefore, you can post and report extraordinary depreciation separately from basic depreciation.
Usually, extraordinary depreciation is a one-time event, and you would set up this transaction type on the book. The Fixed assets journal contains a special depreciation proposal for extraordinary depreciation.
Typically, you would post depreciation by using depreciation profiles, which you can set up to create proposals in journals for depreciation. Also, you can post depreciation manually.
Sometimes, you might need to record a positive depreciation for governmental funds that record the fund as an asset with a negative value. Then, you can depreciate the asset with positive depreciation.
When the system calculates positive depreciation, it considers the negative book value of the asset and calculates positive depreciation (as a debit entry). The Allow net book value higher than acquisition price and Allow negative net book value options are available after you turn on the Allow positive depreciation feature in the Feature management workspace.
Depreciation run date
The Depreciation run date field displays the expected starting date for the first depreciation calculation. This date is when the book is created.
You can't calculate and post depreciation before the date that you enter in the Placed in the service date field.
Therefore, if you set up the depreciation to start before the date that you enter in the Placed in the service date field, the first depreciation that the system calculates after that date also includes the depreciation before the date in the Placed in the service date field.
Example - Depreciation run date
You set up an asset on July 1, 2023, and you create the asset's books.
You place the fixed asset in service on December 31, 2023, and the depreciation profile is straight-line quarterly.
Depreciation starts on July 1, 2023 (based on the value in the Depreciation run date field), the acquisition price is 10,000.00 US dollars (USD), and the service life is four (quarters).
When the system first calculates depreciation on December 31, 2023, it calculates depreciation for USD 5,000.00 (for two quarters).