Create an email template
By using email templates, you can save time and use standardized texts when sending email.
You can transfer information from your organization’s database to the bookmarks in a new document, and then use it in templates that help you communicate efficiently with applicants and candidates.
To do this, create a template that contains standard text and some bookmarks (or placeholders) where the system data should be inserted. For example, you can insert address and contact information for an applicant into a Microsoft Word document that you can use when communicating with that applicant.
To set up an email template, go to System administration > Setup > Email > System email templates. You can create email message contents in multiple languages. The body could be a simple text or can have HTML tags in the email.