Exercise- Record an invoice
The following steps show how to use the invoice register to record invoices and then use the approval journal to update the expense accounts.
Before you begin
To get the most out of this exercise and other exercises in this module, we recommend that you have the standard sample data available in Dynamics 365 Finance, which you can install by using Microsoft Dynamics 365 Lifecycle Services.
Create and post an invoice
To create and post an invoice, follow these steps:
In USMF, go to Accounts payable > Invoices > Invoice register.
Select New.
Select the name of the invoice register that you want to use.
Select Lines to open the register and enter expense lines.
Select a vendor. For example, enter or select US-104.
In the Invoice field, enter a value.
In the Description field, enter a value.
In the Credit field, enter a number.
In the Approved by field, select the dropdown button to open the lookup.
Highlight an approver and then Select that approver.
Select Post.
Close all pages.
Approve an invoice
To approve an invoice, follow these steps:
Go to Accounts payable > Invoices > Invoice approval.
Select New.
Select the name of the invoice approval journal that you want to use.
Select Lines to display a page where you can select the invoices that you want to approve.
Select Find Vouchers to display all invoices that are ready for approval.
Select the invoice that you created.
Select the Select option. The system moves the vouchers that you previously selected to this list after you select them.
Select OK.
Select the Account field to add an expense account to the invoice.
Enter an account number and then press the Tab key on your keyboard to move off the field. For example, enter 600120.
Select Post.
Select Voucher to view the posted entries. The system reverses the Invoice pending approval account and replaces it with the actual expense account.