Describe the capabilities of Viva Insights

• 5 minutes

Microsoft Viva Insights is part of Microsoft Viva. Viva Insights provides privacy-protected insights and actionable recommendations that help everyone in the organization work smarter and achieve balance. Employees can get personal insights that only they can see to help identify opportunities to help build better work habits. Team and organization insights can empower managers and business leaders to identify opportunities to improve effectiveness and bring balance to productivity and wellbeing. Through advanced insights, understand the impact of hybrid work on your people and your business and address the challenges important to your organization.

Personal Insights

Employees can gain valuable insights to improve work patterns through actionable recommendations created just for them.

Viva Insights in Microsoft Teams and on the web

• The Home tab helps you discover insights and actions to improve wellbeing, productivity, and teamwork.

  • The Recommended for you section provides personalized suggestions for praise, meeting norms, focus time, email management, quiet time, virtual commuting, meditation, and reflection.
  • The Your progress section tracks metrics related to meetings, quiet time, focus time booking, and more.
  • The Inspiration library provides curated wellbeing and productivity content from experts.

• The Wellbeing tab helps you understand and improve your work habits, manage time, and promote work-life balance.

  • The Take action section provides wellbeing recommendations like focus time planning, scheduling emails/messages, setting quiet time, taking breaks, disconnecting after work, and more.
  • The Track your progress section monitors metrics like focus time stats and booked focus time to show how the wellbeing actions are going.
  • The Act with intention section offers content for focus, meditation, and wellbeing articles to help you be intentional.
  • The Reflect on your emotions section allows you to check in on your feelings and reflection trends.

• The Productivity tab provides insights and tools related to meetings, time management, and tasks to help you improve meeting effectiveness, productivity, and collaboration.

  • The Meeting habits section shows insights into your habits or practices in the meetings you organize and accept.
  • The Meeting category insights section shows how you’re allocating time across your Outlook meeting categories.
  • The Meeting effectiveness surveys section provides aggregated feedback from attendees on the meetings you organized to help you understand what's going well and what you could improve in future meetings.
  • The Shared meeting plans section helps you promote healthy meeting habits with colleagues by automating settings like meeting duration, Teams link and feedback.
  • The Suggested tasks section helps you stay productive and connected with collaborators by identifying important contacts, tracking commitments, catching up on shared docs, getting @mentions, and RSVPing to meetings.

• The Teamwork tab helps you build and strengthen connections within your team by giving you a better understanding of who your top collaborators are and how much time you spend collaborating with them.

Viva Insights through email

• Viva Insights in Outlook add-in. The Viva Insights add-in shows you insights within Microsoft Outlook on how to prepare for upcoming meetings, gain focus time, maintain work relationships, and plan time away from work.
• Briefing emails in Outlook. The daily briefing email from Viva automatically appears in your inbox near the start of the day. It provides recommendations of documents for you to review prior to the day’s meetings, outstanding commitments, requests, follow-ups and suggested focus time.
• Digests in Outlook. Gives you key highlights about your work patterns in a digest email in your Outlook inbox.
• Inline suggestions in Outlook. These brief, data- and AI-driven notifications appear in Outlook while you are either reading or composing an email or a meeting invitation.

Team Insights

Viva Insights provides managers with team insights within the Viva Insights app in Teams and on the web. Team insights can help managers foster productivity and wellbeing for teams large or small. Gain insights into your habits as a manager as well as team meeting habits and how it impacts your team while getting suggestions on how to improve team collaboration habits. Shared plans within Viva Insights give managers a way to set positive team norms for meetings, focus, and wellbeing. These insights empower you as a manager to lead by example and to create a positive team culture.

Organization Insights

Viva Insights provides business leaders and managers with organization insights within the Viva Insights app in Teams and on the web. Organization insights help managers and leaders understand how their organizations are succeeding at work and current team or company-wide norms. Leaders and managers can see key indicators of their organization’s wellbeing, productivity, and team culture. These insights allow them to understand how their organizations are performing, help identify opportunities to make changes that can improve business outcomes and find features and tools to help support their teams. Organization insights empower leaders and managers to create positive change within their team and organization.

Advanced Insights

Like organization insights, advanced insights can provide business leaders with a greater understanding of how work shapes their people and their business. These insights can help leaders address critical questions about organizational resiliency and work culture. Leaders can see opportunities where a change in process could improve business outcomes and take steps to protect employee wellbeing.

Data Privacy

Viva Insights complies with applicable laws and regulations. To learn more about data privacy and how to protect and keep your personal data private, see Personal insights in Viva Insights privacy guide for admins | Microsoft Learn.