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HR Cloud

  • Reference

HR Cloud is a powerful and globally recognized HRMS software for the entire employee lifecycle. User this connector to easily send employee information between HR Cloud and other systems you use.

This connector is available in the following products and regions:

Service Class Regions
Logic Apps Standard All Logic Apps regions except the following:
     -   Azure Government regions
     -   Azure China regions
     -   US Department of Defense (DoD)
Power Automate Premium All Power Automate regions except the following:
     -   US Government (GCC)
     -   US Government (GCC High)
     -   China Cloud operated by 21Vianet
     -   US Department of Defense (DoD)
Power Apps Premium All Power Apps regions except the following:
     -   US Government (GCC)
     -   US Government (GCC High)
     -   China Cloud operated by 21Vianet
     -   US Department of Defense (DoD)
Contact
Name HR Cloud Support
URL https://support.hrcloud.com/en/help-center
Email support@hrcloud.com
Connector Metadata
Publisher HR Cloud
Website https://www.hrcloud.com/
Privacy policy https://www.hrcloud.com/privacypolicy/
Categories Human Resources

HR Cloud is a powerful and globally recognized HRMS software for the entire employee lifecycle. Connector uses HR Cloud open REST API to connect the employee data from HR Cloud with other available systems. This connector includes actions for getting the data of one or all employees, departments, positions, locations, division and employment statuses. Actions for adding and updating employees are also available.

Prerequisites

To use this connector you need to have an account in the HR Cloud system. To be able to access all the information needed to establish a connection you need to have an HR Admin role or ask your Account Manager to give you access to the objects you want to use.

How to get credentials

If you are interested in HR Cloud HRMS software you can request a free demo on the following link: https://www.hrcloud.com/request-a-demo-generic

HR Cloud has a free 30-day trials available at the following links: HRMS:https://www.hrcloud.com/start-free-trial-onboard Employee engagement: https://www.hrcloud.com/start-free-trial-workmates

Getting started with your connector

You can use this connector with your HR Cloud username and password.

You can use this connector in the following cases:

  • You want to get the information about one or all employees in your company
  • You want to get the information about one or all departments in your company
  • You want to get the information about one or all positions in your company
  • You want to get the information about one or all divisions in your company
  • You want to get the information about one or all locations in your company
  • You want to get the information about one or all employment statuses in your company
  • You want to add new employees to your HR Cloud company
  • You want to edit existing information about employee in your company

Common errors and remedies

If you want to add a new active employee to the HR Cloud system the following information is required: First Name, Last Name, Email, Employee Number (can be set to auto increment by your Account Manager), Department, Location, Position, Start Date.

If you want to add a new prehire to the HR Cloud system the following information is required: First Name, Last Name, Email, Employee Number(can be set to auto increment by your Account Manager).

When adding or editing employees the following information needs to be unique within your company: Email, Employee Number.

It is possible that your user might not have the permissions to complete the action you are trying to perform. If you encounter an error about permissions contact your Account Manager to change them for you.

FAQ

Try finding the answer to the questions you might have on our help center: https://support.hrcloud.com/en/help-center. For any additional questions you can contact us here https://support.hrcloud.com/en/help-center/kb-tickets/new or on support@hrcloud.com.

Creating a connection

The connector supports the following authentication types:
Default Parameters for creating connection. All regions Not shareable

Default

Applicable: All regions

Parameters for creating connection.

This is not shareable connection. If the power app is shared with another user, another user will be prompted to create new connection explicitly.

Name Type Description Required
Username securestring Enter the Username for your HR Cloud account True
Password securestring Enter the Password for your HR Cloud account True

Throttling Limits

Name Calls Renewal Period
API calls per connection 100 60 seconds

Actions

Adds Employee

Adds Employee
Gets Department Data

Gets Department Data
Gets Division Data

Gets Division Data
Gets Employee Data

Gets Employee Data
Gets Employment Status Data

Gets Employment Status Data
Gets Location Data

Gets Location Data
Gets Position Data

Gets Position Data
Updates Employee Data

Updates Employee Data

Adds Employee

Operation ID:
AddEmployee

Adds Employee

Parameters

Name Key Required Type Description
xAddress1
 xAddress1 string

Employees Address1
xCity
 xCity string

Employees Address City
xEmail
 xEmail True string

Employees Email
xFirstName
 xFirstName True string

Employees First Name
xLastName
 xLastName True string

Employees Last Name
xPersonalEmail
 xPersonalEmail string

Employees Personal Email
xRecordStatus
 xRecordStatus string

Employees Record Status
xStartDate
 xStartDate date-time

Employees Start Date
xState
 xState string

Employees Address State
xZipCode
 xZipCode string

Employees Address Zip Code
xEmployeeNumber
 xEmployeeNumber string

Employees Employee Number
xEmploymentStatusLookup
 xEmploymentStatusLookup string

Employees Employment Status Id
xLocationLookup
 xLocationLookup string

Employees Location Id
xPositionLookup
 xPositionLookup string

Employees Position Id
xDivisionLookup
 xDivisionLookup string

Employees Division Id
xDepartmentLookup
 xDepartmentLookup string

Employees Department Id

Returns

Gets Department Data

Operation ID:
GetDepartment

Gets Department Data

Parameters

Name Key Required Type Description
FilterDepartmentName
 filter string

If you want to fetch a specific Department, enter the Department name in the place provided for that. If you want to fetch all the Departments empty this field.

Returns

Name Path Type Description
array of object
Id
 Id string

Department Id
xDepartmentCode
 xDepartmentCode string

Department Code
xDepartmentName
 xDepartmentName string

Department Name
xOverheadDepartment
 xOverheadDepartment string

Department Overhead Department
xRecordStatus
 xRecordStatus string

Department Record Status

Gets Division Data

Operation ID:
GetDivision

Gets Division Data

Parameters

Name Key Required Type Description
FilterDivisionName
 filter string

If you want to fetch a specific Division, enter the Division name in the place provided for that. If you want to fetch all the Division empty this field.

Returns

Name Path Type Description
array of object
Id
 Id string

Division Id
xDivisionCode
 xDivisionCode string

Division Code
xDivisionName
 xDivisionName string

Division Name
xRecordStatus
 xRecordStatus string

Division Record Status

Gets Employee Data

Operation ID:
GetEmployee

Gets Employee Data

Parameters

Name Key Required Type Description
FilterEmployeeNumber
 filter string

If you want to fetch a specific Employe, enter the Employee Number in the place provided for that. If you want to fetch all the Employees empty this field.

Returns

Name Path Type Description
array of object
Id
 Id string

Employees Id
xAddress1
 xAddress1 string

Employees Address1
xAddress2
 xAddress2 string

Employees Address2
Amount
 xBonus.Amount number

Employees Bonus Amount
Currency
 xBonus.Currency string

Employees Bonus Currency
xCellPhone
 xCellPhone string

Employees Cell Phone
xCity
 xCity string

Employees address City
xCountry
 xCountry string

Employees address Country
xCreatedOn
 xCreatedOn string

Date and time employee was Created On
xDateOfBirth
 xDateOfBirth string

Employees Date Of Birth
Id
 xDepartmentLookup.Id string

An Id of employees Department
xDepartmentCode
 xDepartmentLookup.xDepartmentCode string

A Code of employees Department
xDepartmentName
 xDepartmentLookup.xDepartmentName string

A Name of employees Department
xRecordStatus
 xDepartmentLookup.xRecordStatus string

A Record Status of employees Department
Id
 xDivisionLookup.Id string

An Id of employees Division
xDivisionCode
 xDivisionLookup.xDivisionCode string

A Code of employees Division
xDivisionName
 xDivisionLookup.xDivisionName string

A Name of employees Division
xRecordStatus
 xDivisionLookup.xRecordStatus string

A Record Status of employees Division
xEducationLevel
 xEducationLevel string

Employees Education Level
xEmail
 xEmail string

Employees Email
xEmployeeNumber
 xEmployeeNumber string

Employees Employee Number
Id
 xEmploymentStatusLookup.Id string

An Id of employees Employment Status
xRecordStatus
 xEmploymentStatusLookup.xRecordStatus string

A Record Status of employees Employment Status
xType
 xEmploymentStatusLookup.xType string

A Type of employees Employment Status
Id
 xEmploymentTypeLookup.Id string

An Id of employees Employment Type
xRecordStatus
 xEmploymentTypeLookup.xRecordStatus string

A Record Status of employees Employment Type
xType
 xEmploymentTypeLookup.xType string

A Type of employees Employment Type
xEthnicity
 xEthnicity string

Employees Ethnicity
xFirstName
 xFirstName string

Employees First Name
xFullName
 xFullName string

Emyploees Full Name
xGender
 xGender string

Employees Gender
xLastName
 xLastName string

Employees Last Name
Id
 xLocationLookup.Id string

An Id of employees Location
xAddress
 xLocationLookup.xAddress string

An Address of employees Location
xDescription
 xLocationLookup.xDescription string

A Description of employees Location
xLocationCode
 xLocationLookup.xLocationCode string

A Code of employees Location
xLocationName
 xLocationLookup.xLocationName string

A Name of employees Location
xRecordStatus
 xLocationLookup.xRecordStatus string

A Record Status of employees Location
Id
 xManagerLookup.Id string

An Id of employees Manager
xFullName
 xManagerLookup.xFullName string

A Full Name of employees Manager
xEmail
 xManagerLookup.xEmail string

An Email address of employees Manager
OriginalPictureResourceCropParameters
 xManagerLookup.xPictures.OriginalPictureResourceCropParameters string

Employees Managers Original Picture Resource Crop Parameters
SmallResourceId
 xManagerLookup.xPictures.SmallResourceId string

Employees Managers Small Picture Resource
OriginalResourceId
 xManagerLookup.xPictures.OriginalResourceId string

Employees Managers Original Picture Resource
MediumResourceId
 xManagerLookup.xPictures.MediumResourceId string

Employees Managers Medium Picture Resource
xMiddleName
 xMiddleName string

Employees Middle Name
xNickname
 xNickname string

Employees Nickname
xNumberOfPoints
 xNumberOfPoints number

Employees Number Of Kudos Points
xOnboardingFinishedOn
 xOnboardingFinishedOn string

An information when Employee finished Onboarding
xPayFrequencyType
 xPayFrequencyType string

Employees Pay Frequency Type
Id
 xPayRateLookup.Id string

An Id of employees Pay Rate
xName
 xPayRateLookup.xName string

Pay Rate Name
xCode
 xPayRateLookup.xCode string

Pay Rate Code
xRecordStatus
 xPayRateLookup.xRecordStatus string

A Record Status of employees Position
xPersonalEmail
 xPersonalEmail string

Employees Personal Email
OriginalPictureResourceCropParameters
 xPictures.OriginalPictureResourceCropParameters string

Employees Original Picture Resource Crop Parameters
SmallResourceId
 xPictures.SmallResourceId string

Employees Small Picture Resource
OriginalResourceId
 xPictures.OriginalResourceId string

Employees Original Picture Resource
MediumResourceId
 xPictures.MediumResourceId string

Employees Medium Picture Resource
Id
 xPositionLookup.Id string

An Id of employees Position
xDescription
 xPositionLookup.xDescription string

A Description of employees Position
xPositionCode
 xPositionLookup.xPositionCode string

A Code of employees Position
xPositionTitle
 xPositionLookup.xPositionTitle string

A Title of employees Position
xRecordStatus
 xPositionLookup.xRecordStatus string

A Record Status of employees Position
xRecordStatus
 xRecordStatus string

Employees Record Status
Amount
 xSalary.Amount number

Employees Salary Amount
Currency
 xSalary.Currency string

Employees Salary Currency
xSeparationDate
 xSeparationDate string

Employees Separation Date
xSeparationReason
 xSeparationReason string

Employees Separation Reason
xStartDate
 xStartDate string

Employees Start Date
xState
 xState string

Employees State
xUpdatedOn
 xUpdatedOn string

Employees last Updated On date and time
xVeteranStatus
 xVeteranStatus string

Employees Veteran Status
xWorkPhone
 xWorkPhone string

Employees Work Phone
xZipCode
 xZipCode string

Employees Zip Code

Gets Employment Status Data

Operation ID:
GetEmploymentStatus

Gets Employment Status Data

Parameters

Name Key Required Type Description
FilterEmploymentStatusType
 filter string

If you want to fetch a specific Employment Status, enter the Employment Status type in the place provided for that. If you want to fetch all the Employment Statuses empty this field.

Returns

Name Path Type Description
array of object
Id
 Id string

Employment Status Id
xRecordStatus
 xRecordStatus string

Employment Status Record Status
xType
 xType string

Employment Status Type

Gets Location Data

Operation ID:
GetLocation

Gets Location Data

Parameters

Name Key Required Type Description
FilterLocationName
 filter string

If you want to fetch a specific Location, enter the Location name in the place provided for that. If you want to fetch all the Locations empty this field.

Returns

Name Path Type Description
array of object
Id
 Id string

Location Id
xAddress
 xAddress string

Location Address
xDescription
 xDescription string

Location Description
xLocationCode
 xLocationCode string

Location Code
xLocationName
 xLocationName string

Location Name
xRecordStatus
 xRecordStatus string

Location Record Status

Gets Position Data

Operation ID:
GetPosition

Gets Position Data

Parameters

Name Key Required Type Description
FilterPositionTitle
 filter string

If you want to fetch a specific Position, enter the Positon title in the place provided for that. If you want to fetch all the Positions empty this field.

Returns

Name Path Type Description
array of object
Id
 Id string

Position Id
xDescription
 xDescription string

Position Description
xPositionCode
 xPositionCode string

Position Code
xPositionTitle
 xPositionTitle string

Position Title
xRecordStatus
 xRecordStatus string

Position Record Status

Updates Employee Data

Operation ID:
UpdateEmployee

Updates Employee Data

Parameters

Name Key Required Type Description
Id
 Id True string

Employees Id
xAddress1
 xAddress1 string

Employees Address1
xCity
 xCity string

Employees Address City
xEmail
 xEmail string

Employees Email
xFirstName
 xFirstName string

Employees First Name
xLastName
 xLastName string

Employees Last Name
xPersonalEmail
 xPersonalEmail string

Employees Personal Email
xRecordStatus
 xRecordStatus string

Employees Record Status
xStartDate
 xStartDate date-time

Employees Start Date
xState
 xState string

Employees Address State
xZipCode
 xZipCode string

Employees Address Zip Code
xEmployeeNumber
 xEmployeeNumber string

Employees Employee Number
xEmploymentStatusLookup
 xEmploymentStatusLookup string

Employees Employment Status Id
xLocationLookup
 xLocationLookup string

Employees Location Id
xPositionLookup
 xPositionLookup string

Employees Position Id
xDivisionLookup
 xDivisionLookup string

Employees Division Id
xDepartmentLookup
 xDepartmentLookup string

Employees Department Id

Returns