(USA) Key tasks: Form I-9 verification

Article
08/03/2018

Mise à jour : May 19, 2011

S'applique à: Microsoft Dynamics AX 2012 R3, Microsoft Dynamics AX 2012 R2, Microsoft Dynamics AX 2012 Feature Pack, Microsoft Dynamics AX 2012

This content contains common tasks related to entering and verifying Form I-9 information for workers in your companies, legal entities, or organizations.

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Prerequisite information

Enter identification information for a worker

Enter Form I-9 information for a worker

Verify Form I-9 information for a worker

Attach a Form I-9 document to a worker record

Reset Form I-9 information for a worker

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À propos de la vérification du formulaire I-9

Prerequisite information

To set up the Form I-9 you must set up the information in the following order:

Set up an issuing entity in the Agences émettrices form. This is the government entity that is authorized to issue the particular document used to verify a person's identity and employment eligibility. For more information, see (USA) Set up issuing agencies.
Set up identification types. Some examples of identification types might be birth certificate, a Certificate of birth abroad (CBA), or a school ID. For more information, see Paramétrage des types d'identification.
Set up Form I-9 document types. Some examples of document types for the Form I-9 might be a driver’s license, a Passport, a visa, or a Social Security card. For more information, see (USA) Set up Form I-9 document types.
Select a number sequence code for the I-9 document reference in the Paramètres partagés de ressources humaines form. For more information, see Paramétrage des souches de numéros pour Ressources humaines.

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Enter identification information for a worker

Before you can enter Form I-9 information for a worker, you must record information about the forms of identification for the worker.

Cliquez sur Ressources humaines > Courant > Collaborateurs > Collaborateurs.
Select the worker to record a form of identification for.
On the Action Pane, click Collaborateur tab > Informations associées group > Informations personnelles > Identification.
Click New.
Select the type of identification to record for the worker. If the identification type that you need is not listed, create it in the Types d'identification form.
Enter the identification number.

Notes

The remaining steps in this procedure are optional.
Enter a brief description of the identification record.
Select the agency that issued the form of identification to the worker. For example, if you are recording a driver’s license as the form of identification, you might select State.
In the Type de saisie field, enter additional classification information about the form of identification. For example, if you are recording a driver’s license as the form of identification and driver’s licenses have multiple classes of licenses that are issued, you might add the class of driver’s license that the worker has.
Indicate if the form of identification is the worker’s primary form of identification.
Enter the date when the issuing agency issued the form of identification to the worker.
Enter the date when the form of identification expires.

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Enter Form I-9 information for a worker

Cliquez sur Ressources humaines > Courant > Collaborateurs > Collaborateurs.
Select the worker to add Form I-9 information for.
On the Action Pane, click Collaborateur tab > Informations associées group > Emploi > I-9.
If this is the first time that you are entering Form I-9 information for the worker, click New.

To modify Form I-9 information for a worker, select the I-9 document and click Rétablir.
On the Work eligibility FastTab, select the option that indicates the eligibility for employment of the worker.

Notes

If the employee is not a citizen or national of the United States, you must also select the worker’s resident alien or admission number.
Depending on the form of identification that the worker provided, on the I-9 document FastTab, select either the Liste A group or the Liste B and Liste C group.

Notes

To comply with Form I-9 regulations, a worker must provide one List A document or one document from List B and List C. If you select List B, you must provide information about both List B and List C documents.
In the I-9 document type field, select the type of document that the worker provided.
In the Numéro de référence field, select the official identification number of the document.

Notes

If no values are available in this field, you must first enter identification information for the worker before you can complete this procedure. Refer to the “Enter identification information for a worker” procedure earlier in this topic.
If the employee required assistance to complete the original Form I-9 document, such as a translator, you can enter the name and address of this person on the Preparer FastTab.

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Verify Form I-9 information for a worker

Cliquez sur Ressources humaines > Courant > Collaborateurs > Collaborateurs.
Select the worker to verify Form I-9 information for.
On the Action Pane, click Collaborateur tab > Informations associées group > Emploi > I-9.
Select the Form I-9 document information to verify and click Verify.
Select the user who verified that the information that was entered on the Form I-9 was correct.
Click OK.

Notes

After you have verified the document, it cannot be modified without first resetting the information in the form.

To modify information that was verified for Form I-9, you must click Rétablir and enter all of the information again.

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Attach a Form I-9 document to a worker record

You must have a digital copy of the Form I-9 document to attach it to a worker record using the document management system.

Cliquez sur Ressources humaines > Courant > Collaborateurs > Collaborateurs.
Select the worker record to attach the document to.
On the Action Pane, click Collaborateur tab > Documents joints group > Documents joints.
Click Nouveau and select File.
Browse to the location of the Form I-9 document file, select the file, and then click Open.

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Reset Form I-9 information for a worker

Cliquez sur Ressources humaines > Courant > Collaborateurs > Collaborateurs.
Select the worker to reset Form I-9 information for.
On the Action Pane, click Collaborateur tab > Informations associées group > Emploi > I-9.
Select the Form I-9 information to reset, and then click Rétablir.

Notes

After you reset the Form I-9 information, you must repeat the verification procedure.